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A customized, efficient, & compliant approach to optimizing capital assets in your institution

  • Rutgers
  • University of Michigan
  • Emory University
  • University of Minnesota
  • PennState
  • University of Iowa
  • Weill Cornell Medicine
  • The University of Tennessee

Trusted with providing the most streamlined and cost-effective capital asset solutions

“HCA Asset Management and Greg have been a part of the University of Tennessee’s F&A rate process since 2003. Their team is knowledgeable, flexible and the reports we receive are accurate and easy to interpret. HCA and Greg have been a critical “asset” in increasing UT’s federal cost reimbursement by increasing our F&A rate.”

– Verna Howard, Associate Controller, The University of Tennessee

40+ years serving the higher-education market

For more than 40 years, we’ve worked with higher education institutions all over the country to optimize reimbursement costs and meet compliance standards, improving efficiency and accurate data on every aspect of your project.

woman looking at Capital Asset Inventory on tablet

Capital Asset Inventory

  • Comprehensive “baseline” asset inventory
  • Barcode or RFID tagging of assets
  • Depreciation reporting meeting Financial & F&A requirements
  • Optimizing F&A recovery by allocation on room-to-room equipment match
  • Comprehensive reconciliation for audit compliance
  • Interfaced engagement results with client supported systems
  • Annual on-site review and re-inventory services
  • Complete outsourcing of capital asset functions
Building Cost Segregation

Building Cost Segregation

  • Cost segregation to accounting class components
  • Allocations supporting maximum F&A indirect cost recovery
  • Depreciation reporting meeting Financial & F&A requirements
  • Financial reporting for GAAP, GASB 34 and UG compliance
  • Comprehensive reconciliation for audit compliance
  • Interfaced engagement results with client supported systems
  • Annual on-site capital cost allocation, appraisal, and valuation services
  • Complete outsourcing of capital cost allocation functions
Capital Asset Management Consulting Services happening between two people

Consulting Services

  • Accounting and asset management systems review
  • Best practice assessment of asset management practices
  • Policies and procedures design and development
  • Contractor self-assessments (CSA) with risk level designation
  • CSA – Federal Acquisition Regulation (FAR) 52.245-1
  • GASB 34, GAAP, and UG capital asset consulting
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Software Services

  • Simplified inventory scanning
  • Barcode tracking
  • RFID scanning
  • Flexible verification module
  • KEPR proprietary software
  • Integration with common ERP systems
working on appraisal program

Insurance Appraisal Services

  • Property Inspections & Appraisals
  • Development of Accurate Underwriting Data
  • Interfacing Reports with RMIS Systems

“I have worked with HCA and Mark Hessel while risk manager for Vermont and now as a consultant with KFDA, working with UMBA. The work performed has been excellent and the pricing cannot be beat.”

UMBA (University of MA Building Authority)

Our Work in the Field

The Capital Asset Management reports below are accomplished through clean inventory data, and peer institution comparisons.

Acme University

HERD rank #XX; $399,931 R&D expenditures
Acme University “as is” equipment lives

Acct TypeNBV% ValueCurrent Life
Lab and Related Equip$355,670,854.4778.80%10
Mainframe and server$28,156,503.636.24%10
Lab and related equip$58,133,894.6912.88%50
Tooling and heavy equip$3,569,113.000.79%10
Vehicles$929,103.670.21%8
Desktop or related equip$517,904.210.11%5
Remaining eq$4,391,229.860.97%Various
nbv all$451,368,603.53100%

University of Acme

HERD rank #YY; $1,353,763 R&D expenditures
University of Acme (no hospital or clinical equip)

Acct TypeNBV% ValueCurrent Life
Lab and Related Equip$61,501,434.0037.73%10
Mainframe, network etc.$26,265,709.0016.11%5
microscope, spectro etc.$34,824,877.0021.36%7
photometer, sonar etc.$10,736,973.006.59%8
non inv etc.$20,343,192.0012.48%15
purification, sterilizer etc.$4,748,573.002.91%12
Remaining eq$4,583,133.002.81%Various
nbv all$163,003,891.00100%

Talk with an Expert

Greg Sheahan headshot

Greg Sheahan

HCA President

941.662.4707

Mark Hessel headshot

Mark Hessel

Sr. Vice President

941.300.1268

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