inventory tracking software

Locate Your Assets Faster with Our User-Friendly KEPR Capital Asset Inventory Software

Capital asset inventory is an essential part of your organization's asset valuation and compliance. HCA Asset Management has been a trusted provider of these services for two decades. That trust originates from the responsibility we take on…
rfid tags for asset tracking

Why You Should be Converting to Passive RFID for Asset Tracking

While certainly an improvement over not tagging at all, barcode tags have existed as the gold standard for tracking assets for nearly 30 years. Historically radio-frequency-identification (RFID) technology hasn’t had the best reputation for…

How to Keep Your Institution’s Asset Management Compliant

To keep your institution’s asset management compliant, physical capital asset inventory verification is required every two years per 2 CFR 200 Uniform Guidance (UG). Some state and agency-specific mandates may require inventory verification…

3 Tips for “Spring Cleaning” Your Assets

​​Did you know that 45% of your capital asset data is likely inaccurate or incomplete?  Inaccurate data can mean audits, operational interruptions, compliance violations, or even paying insurance on assets that are no longer in your…
What to Know About F&A Optimization for Your Institution

What to Know About F&A Optimization for Your Institution

The asset verification process is often one of the hardest requirements to accurately fulfill due to limited organizational resources. Most departments do not have the resources to invest in a complete inventory verification and reconciliation…
The HCA Approach

The HCA Approach

We're your integral partner, always available to help. We understand the risks that come along with asset management and how overwhelming it can be. Our goal is to simplify your process and make it easier for you. The HCA approach is how we…
Practical Solutions to Improve Asset Management in Your Institution

Practical Solutions to Improve Asset Management in Your Institution

It’s no secret that capital assets typically represent one of the largest values in your financial statements.  Many higher education institutions are faced with the dilemma of reduced resources and increased compliance demands in numerous…
capitalize or expense an asset

How to Determine Whether to Capitalize or Expense an Asset

Acquisitions are not always straightforward, making it difficult to decide whether to capitalize or expense an asset. Our staff assists public clients daily with asset capitalization and we frequently encounter scenarios that are not as simple…
asset management for government

Asset Management for Government Entities

When it comes to asset management for government entities, we have extensive experience. Better data means better outcomes for your public entity, and we’re here to get you exactly that.    According to GFOA (Government Finance…
capitalization issues

Common Capitalization Issues with Buildings, Building Improvements, and Infrastructure

Acquisitions are not always black and white, and it can be tough to determine when to capitalize and how much to capitalize. However, the asset classes in which we most commonly encounter capitalization issues are buildings, building improvements,…
fixed asset inventory

Centralized, Decentralized, and Outsourced Fixed Asset Inventory – How to Tell Which is Right for Your Organization

capitalize acquisitions

Questions to Ask When Determining Whether or Not to Capitalize Acquisitions

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The concept behind capitalization is to spread out the expense of the benefit throughout the duration the benefit is received. The useful life represents the anticipated duration of the benefit the acquisition will provide. However, it’s not…